Executive airport arrivals
Arrange YVR pickup using the flight, traveller contact, destination, luggage and any meet-and-greet requirements.
Airport Car →Transportation for Travel Arrangers & Executive Assistants is available by advance reservation. Coordinate airport pickups, executive trips, client trips, meetings, events and multi-stop itineraries for the people you are responsible for moving.
Transportation for Travel Arrangers & Executive Assistants
Set up a MyLimoRide company account for recurring airport trips, executives, employees, clients, guests and work trip coordination.
Prefer to speak with us?604-999-9025
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Since 1999Private transportation experience
Flight-aware pickupsArrival timing planned around your flight
Professional chauffeursPre-arranged private service
Upfront trip pricingSee your rate before booking
Built for the person doing the booking
Corporate Travel Coordination for Vancouver Ground Travel
MyLimoRide provides itinerary support for travel arrangers and executive assistants who book private travel for executives, employees, clients, speakers, guests and teams. Corporate travel coordination can cover YVR pickups, hotel transfers, meetings, roadshows, dinners, conferences and multi-stop schedules across Metro Vancouver.
The focus is simple: give the booker a clear way to provide the traveller, route, timing, luggage, vehicle and contact details needed for the trip. One-time arrangements can be booked directly, while organizations with repeat needs can also review Business Accounts.
Quick answer
What details should a travel arranger provide?
Use the actual passenger name and mobile number, exact pickup and destination, flight or meeting details, luggage, vehicle preference and any waiting or extra-stop requirements.
BookersEA · Admin · Planner
TripsAirport · Meetings · Events
FormatsDirect · Hourly · Multi-stop
Reduce back-and-forth
How to Arrange Travel for Someone Else
The booking becomes easier when the traveller and itinerary information are complete from the start.
- 01Add the actual traveller
Use the passenger's full name and a mobile number that will work on the day of service.
- 02Share the complete itinerary
Include flights, hotel names, offices, venues, meeting times, extra stops and the final destination.
- 03Choose direct or hourly service
Point-to-point works for a single transfer. Hourly chauffeur service is more practical for several meetings, waiting time or changing schedules.
- 04Confirm the contact path
Make sure the passenger, booker and transportation provider each know who should be contacted if plans change.
Booking for a VIP?Share special pickup, privacy, luggage, vehicle or timing requirements before the reservation is confirmed rather than leaving them for the travel day.
Common arranger workflows
Travel for Executives, Clients, Guests & Teams
The person arranging the vehicle often has a different job from the person riding in it, so each workflow should be planned around the traveller and schedule.
Meetings & roadshows
Coordinate several offices, appointments or site visits with enough time between stops and an hourly option when waiting is required.
Chauffeur →Client & guest trips
Move invited guests between hotels, offices, restaurants, venues and other confirmed locations without asking the traveller to manage logistics.
Group & event movement
Use SUVs, Sprinters or multiple vehicles when speakers, teams or attendees need coordinated arrivals and departures.
Meetings & events →Several passengers?Send the passenger list and who belongs in each vehicle.
Schedule still changing?Hourly service can be more forgiving than several rigid transfers.
Need a receipt or billing record?Include the correct organization and booking contact details.
Match the vehicle to the assignment
Vehicle Planning for Business Travellers & Groups
Passenger count, luggage, presentation and whether the vehicle is staying with the traveller should all influence the selection.
Executive Sedan
Individual · Client · AirportLincoln Continental / Mercedes E-Class
1–3 travellers2–3 standard bags
A straightforward choice for a single executive, client or guest travelling between YVR, hotels and meetings.
View executive sedans →Luxury SUV
VIP · Small team · LuggageChevrolet Suburban
Up to 6 travellersFlexible cargo room
Useful when a few passengers, additional luggage or a longer regional itinerary requires more room.
View luxury SUVs →Mercedes Sprinter
Teams · Speakers · EventsPassenger Van
12–14 travellersGroup luggage planning
For delegations, teams and event guests that need coordinated group movement in one vehicle.
View Sprinter details →Common business itinerary points
Ground Coverage Across Metro Vancouver
Travel arrangers can coordinate private service between YVR, downtown Vancouver, Richmond hotels, Burnaby offices, Surrey business centres, North Shore locations and other confirmed regional destinations.
Downtown VancouverHotels, offices, meetings and venuesYVR AirportExecutive and guest arrivals or departuresRichmondAirport hotels and business locationsBurnabyOffices, meetings and corporate campusesSurreyRegional business and client travelAll service areasReview the complete regional coverage directory
Before you book
Travel Arranger & Executive Assistant FAQs
Practical answers for people arranging private trips on behalf of someone else.
Can I book rides for another person?
Yes. Use the actual traveller's name and mobile contact while keeping your own information as the booker where appropriate.
What should I provide for an airport pickup?
Include the flight number, passenger contact, luggage, destination and any confirmed arrival or meet-and-greet instructions.
Can I arrange several meetings in one booking?
Yes. If the traveller needs the vehicle between appointments, an hourly chauffeur booking may be more suitable than separate point-to-point trips.
Can I coordinate itineraries for several people?
Yes. Provide the passenger list, pickup schedule and which travellers should share each vehicle so the movement can be planned clearly.
Do I need a business account to book for executives or clients?
No. One-time bookings can be arranged without an account. A business account is more useful when the organization books repeatedly or needs a consistent administrative workflow.
Transportation for Travel Arrangers & Executive Assistants can cover an executive, client or group itinerary. Ready to coordinate the trip? Share the traveller details, itinerary and timing so the right service and vehicle can be reviewed.
Discuss the itinerary →For the people responsible for making the trip work
Send the traveller, schedule and vehicle requirements before trip day.